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Tips for the search

Boolean operators AND, OR, NOT

When Simple search is used, multiple search terms are automatically linked with and. For a targeted search, it is recommended that multiple search terms be combined with each other by using Boolean operators.

AND: All the entered search words must be included in the document.

OR: Only one of the entered search terms must appear in the document. This function expands the range of the search and is good if there are different descriptions on a subject.

Orange OR tangerine

NOT: This function has an excluding impact and can be used in order to limit the quantity of hits. It is perfect for documents in which one search term should appear, but not the other.

Orange NOT tangerine

The Boolean operators also function for the Expanded search. They can be used there in order to combine different search terms with each other within a search field. For example, the following search request is provided for all documents by the author "Sampleman" in 2002 or 2003:

Author: Sampleman
Year: 2002 OR 2003

Wildcard

If you are not certain how a search term, for example a name, is written or if you would like to expand your search, you can use * and ? as wildcards. It is not possible to use these at the beginning of a search term.

Example 1: "Libra*" will find "librarian", "library" as well as "libraries".
Example 2: "Ma?er" will find "Mayer", "Maier" as well "manager" and "marketer".

You can use double quotation marks ("") to perform a phrase search.

How can I publish a document?
  1. Click on "Publish" on the homepage and enter your name and password. In order to gain password access, please fill out a declaration of consent and send it to the library.
  2. After entering with your personal log-in data, you will reach the first entry form. There you will initially be asked to select a document type for your publication. You can also upload your file or files at this point if you would like to upload a full text document. We also ask you to confirm at this point that you have submitted the required declaration of consent to us.
  3. In the following entry form you can enter various data on your publication (so-called metadata). This information is used to find your publication in catalogues and other bibliography directories and should therefore be as precise as possible. Describe the document that you want to publish on the basis of the preset categories. Independently of the document type, there are different fields that are in part mandatory fields and must be filled out by you. For example, the following should be entered:
    • the title of your publication and the language
    • a brief description of the content of your document
    • the publication date (usually the day on which you upload it)
    • the language of the document (to be selected from a list)
    • the licence under which you want to publish your document (selected from a list)
    • the access right to your document (worldwide access or only on the Speyer Campus)
  4. After you have entered all the data, you will reach the preview page where you can see what you have entered once again. You have the opportunity to proof and edit your document, if necessary.
  5. If all the information is correct, you simply need to save your document. The publication of your document on the DoPuS will be delayed by two to three days, as the dataset is formally checked by the library and then released.

Reminder:
Cookies must be activated in your web browser in order to upload documents via the publication form.

What is metadata?
Metadata can be defined as
  • data describing one or more resources
  • or as
  • data that is connected with an object and describes this object

In principle, metadata represents a description of documents, objects or services and includes information about their content, structure or form. Put somewhat more abstractly, metadata consists of descriptions of data or "data about data". Bibliographic datasets and catalogue entries in libraries can be viewed as a form of metadata.

The basis for the metadata on this document server should be the Dublin Core Metadata Element Set (abbreviated Dublin Core or DC), which consists of fifteen basic elements. Dublin Core is the result of international efforts to find a collective consensus on the description of electronic objects (in the broadest sense). The Library of Congress (LoC), the Online Cataloging Library Center (OCLC) and a number of national libraries are addressing Dublin Core in projects or are about to launch such projects.

The republication of a work on the document and publication server of Speyer University is possible without limitations if you have granted by contract the publisher handling initial publication a simple usage right rather than an exclusive right, or if you have expressly reserved the right to publish the text elsewhere online. If you have transferred all the usage rights to a publisher, you will need the consent of the publisher to publish the work online.

You can see in your publishing agreement whether exclusive usage rights to your article were transferred. If you no longer have the agreement, the SHERPA/RoMEO database (English version or German version) offers some information on the standard terms and conditions of publishing houses in regard to open access publications. Please contact your publisher for more detailed information.

In accordance with section 38 (1) of the German Copyright Act (Urheberrechtsgesetz - UrhG), every author may duplicate and publish her or his work after the end of one year since its publication in a periodically appearing collection (journal, anthology, etc.), if not agreed otherwise.

You should never transfer exclusive rights, if possible. Always secure your copyright to publish and use your own work in publishing agreements.

You will also find additional information on second publication rights in the FAQs of the Alliance of German Science Organisations.

You can also select from a series of licences for publication on the document and publication server:

Copyright Act (UrhG) - German copyright law shall apply
The library was transferred a simple and permanent usage right for publication. This right includes copies of works for private use by users according to section 53 of the German Copyright Act. Commercial usage by a library is excluded. As author, you are also free to use your work elsewhere as long as this is not connected with any limitation on rights that you granted in the declaration of consent.

Creative Commons - Attribution, non-commercial usage, no editing (recommended)
This licence lets you reproduce, distribute and publicly list the content under the following three conditions: a) the name of the author or holder of the rights must be identified, b) the content may not be used for commercial purposes, and c) the content may not be edited or changed in any other way. This is a licence based on the international Creative Commons initiative. You will find more information here.

Creative Commons - Attribution
This licence allows the content to be reproduced, distributed and publicly listed. The content can be edited and may be used commercially under the condition that the name of the author or holder of the copyright is identified. This is a licence based on the international Creative Commons initiative. You will find more information here.

Creative Commons - Attribution, sharing under equal conditions
This licence allows the content to be reproduced commercially, distributed and made available publicly under the condition that the name of the author or holder of the rights is identified. If the content is edited or is used identifiably as a basis for your own work, the resulting work must be published under identical or comparable licence conditions. This is a licence based on the international Creative Commons initiative. You will find more information here.

Creative Commons - Attribution, no editing
This licence allows the content to be reproduced, distributed and publicly listed. The content may also be used commercially under the condition that the name of the author or holder of the copyright is identified. If the material is edited, modified, or otherwise directly based on it, the edited version of the material may not be distributed. This is a licence based on the international Creative Commons initiative. You will find more information here.

Creative Commons - Attribution, non-commercial usage, sharing under equal conditions
This licence allows the content to be reproduced, distributed and made available publicly under the condition that the name of the author or rights holder is identified and the content is not used for commercial purposes. If the content is edited or is used identifiably as a basis for your own work, the resulting work must be published under identical or comparable licence conditions. This is a licence based on the international Creative Commons initiative. You will find more information here.

Guidelines
  1. Objective
    The document and publication server of the German University of Administrative Sciences Speyer and the German Research Institute for Public Administration Speyer (DoPuS) offers the members of both establishments the opportunity to make their documents available in electronic form to the broader public over the internet. It is also possible to include bibliography data in connection with a summary or an abstract in order to improve the researching for a publication or to prove a publication. In order to facilitate further dissemination, documents can be found in particular on the following national and international catalogues or search engines:
    • OAIster - Search in over 1100 openly accessible document servers worldwide.
    • BASE - The multi-discipline search engine at the University of Bielefeld for scientific internet sources.
    • edoc-server of the Humboldt University of Berlin - Electronic resource research in German university libraries, archives and document servers
    • Google and Google Scholar
  2. Published documents
    On the server, the following documents can be published:
    1. theses as well as scientific and academic papers by members of Speyer University,
    2. scientific and academic papers by members as well as scientific and academic colleagues of the German Research Institute for Public Administration (FÖV),
    3. other scientific and academic papers after review and acceptance by the library administration on a case-by-case basis. The library administration reserves the right to reject a publication.
  3. Publication rights
    The authors or publishers grant the following usage rights to the Speyer University Library:
    • simple, permanent usage right (section 31 (2) of the German Copyright Act) to electronically save the publications and the abstracts written by the authors or publishers and to make them available to the public in the data network and, if need be, on other storage media.
    • the right to share the publication and the related metadata with the German National Library, the Rhineland-Palatinate State Library Centre as well as other document servers in the field or region.
    • the right to modify and/or complete the metadata supplied by the author or publisher, as necessary.
    • the right to make the metadata available to and usable by anyone without limitation

    When work is published on the DoPuS, the authors or publishers retain their copyright in full, as the library is only granted a simple usage right. This allows for simultaneous and future publication of the documents in specialist journals or monographs as well as other servers.

    The author or publisher is responsible for the content of the published work. She, he or it shall indemnify the library against any damage compensation claims for which she, he or it is responsible on account of a breach of copyright, usage, brand or other rights held by third parties. If there was a breach of rights held by a third party or statutory requirements or regulatory orders, the library is authorised to delete a document

  4. Long-term availability
    The included documents should fundamentally remain on the document and publication server for an unlimited period of time. In the event of the necessary data migration, the library shall ensure the content integrity of the data. To remain compatible with the latest state of technology, there may be changes in the original layout (e.g. page breaks).
  5. Organisational rules
    The document and publication server is hosted at the Baden-Württemberg Library Service Centre (Bibliotheksservice-Zentrum Baden-Württemberg - BSZ). The BSZ is responsible for maintaining the hardware and software.
    The issuance of electronic documents and the inclusion of bibliographic data for dissemination over the document and publication server is usually handled through the online form.
    The inclusion of documents and bibliographic data is fundamentally free of charge for members of Speyer University and Speyer Institute (FÖV).
    Since the library does not pursue any economic interests with the publication of the work, the author shall not receive any remuneration from the library.
To whom can I turn with questions?
If you have any questions about the publication procedure or the document and publication server in general, please send us an email at: dopus@uni-speyer.de

Deutsche Universität für Verwaltungswissenschaften Speyer
Freiherr-vom-Stein-Straße 2
67346 Speyer
Phone: 06232/654-0
Fax: 06232/654-208
Legal notice


Legal notice

Deutsche Universität für Verwaltungswissenschaften Speyer
Freiherr-vom-Stein-Straße 2
67346 Speyer
Phone: 06232/654-0
Fax: 06232/654-208

The German University of Administrative Sciences Speyer (Deutsche Universität für Verwaltungswissenschaften Speyer) is a corporation under public law. It is legally represented by the rector.

The governing board of the University Library, represented by Prof Dr Mario Martini and Prof Dr Wolfgang Weiß, are responsible for the content and the offer of the document and publication server.

This document and publication server is run on the basis of OPUS4 software. The Baden-Württemberg Library Service Centre is responsible for the maintenance of the hardware and software.